SharePoint Online Archiving: Cut Storage Costs Without Moving Files
Extra SharePoint Online storage costs can spiral fast, and most of it comes from old, rarely accessed files. ExchangeSavvy’s SharePoint Online Archiving solution provides complete data protection and cost control by archiving what you don’t need in real time, without disrupting your users.
Why Choose This Service
Real savings that continue to grow over time
Based on analysis of current deployments
SharePoint storage savings can cover costs of full backup
Enterprise-grade encryption and audit trails
Round-the-clock service availability
Microsoft’s SharePoint Online Storage Costs can Destroy your Budget.
Most Microsoft 365 plans include 1 TB of SharePoint Online Storage. In addition, each user license will add 10 GB to your total. For example, if you are an organization with 200 users, you will have 3 TB of allotted storage available.
However, if you need more than the allotted storage, you will need to purchase additional storage at $0.20/GB/Month. If you need an additional TB, that will be $200/month, $2,400.00/year. Most organizations will need to purchase data not just for what they have, but also plan for what they will need in the months or years ahead. When you do this, SharePoint Online storage will quickly become a significant portion of your budget.
The 25 TB Cliff.
Any SharePoint Online site can hold up to 25 TB of data. Up until that point, you can continue purchasing data at a per-GB rate. However, once you go past 25 TB, you now need to buy additional data in 25 TB increments. Yes, you read that right, 25 TB increments! Even if you only need another 2 TB, you will be required to purchase another 25 TB. That is an additional $5,000.00 USD per month on top of what you have already been paying!
Are SharePoint Online storage costs preventing your migration from on-premises file shares?
Microsoft has been pushing organizations for years to move from older on-premises Windows file shares to their more modern SharePoint Online architecture. However, most organizations will have more file data to migrate than what their initial SharePoint Online storage allocation allows.
SharePoint Online Archiving with Stubbing to the Rescue
Save your organization from high SharePoint Online storage costs by deploying our SharePoint Online Archiving service. Unlike other options that move your data to Azure Blob Storage, which add management and end-user overhead, deploy a stubbing policy that replaces older, less frequently accessed content with a small 1 KB file. The stubbed file stays in the exact location, so it maintains the same permissions, and when opened, it retrieves the full file from the archive directly.
What impact will deploying a Stubbing Policy have on our End Users?
Since your files remain in their original locations, end users do not need to worry about where to find older or archived data. Stub retrieval requires no additional software to enable. User access leverages your current Microsoft 365 authentication and replicates your permission structure, ensuring that only authorized users can continue to retrieve specific files.
Save Storage. Cut Costs. Keep Every File Accessible.
ExchangeSavvy’s SharePoint and Teams Backup with smart stubbing helps you reduce Microsoft 365 storage costs while keeping data secure, searchable, and always within reach.
Intelligent File Stubbing
Archive inactive or older SharePoint files automatically by replacing them with 1 KB pointer stubs that maintain access, metadata, and permissions.
Seamless Access and Security
Stubbed files open directly in SharePoint Online or synced File Explorer views. Permissions, MFA, and user authentication remain fully aligned with Microsoft 365 security policies, so collaboration continues without compromise.
Proven Cost Reduction
Lower or completely eliminate your SharePoint Online storage footprint and save thousands each year. A 5 TB tenant reduced to 2 TB through stubbing can cut annual Microsoft storage costs by over $5,000, with savings that scale as data grows.
Scalable ROI That Grows With You
As your environment expands, the value multiplies. Enterprises nearing Microsoft’s 25 TB threshold have saved $20,000+ per year, turning data archiving into a self-funding backup strategy.
How It Works
A streamlined, policy-driven process that protects your SharePoint and Teams data while cutting unnecessary storage costs.
Connect & Discover
ExchangeSavvy automatically maps all SharePoint and Teams sites, including classic and group-connected sites.
Backup & Stub Intelligently
Your data is continuously backed up, versioned, and archived. Inactive or oversized files are replaced with 1 KB stubs that maintain permissions and access while dramatically lowering SharePoint Online storage consumption.
Restore & Report with Precision
Recover files, lists, or full sites exactly as they were, including metadata, structure, and Teams links. Generate usage, storage, and compliance reports on demand to maintain full visibility and audit readiness.
What Our Customers Say
Join thousands of satisfied customers who trust Exchange Savvy with their most critical data.
No downtime, total confidence.
We had a large number of Public Folders to move from Exchange 2010 to 2016. ExchangeSavvy let us migrate live with no downtime or disruptions. We seeded data over time and completed the project confidently. Great product and great support.
Vince
Team Lead Systems Administration at Colliers Project Leaders
Simple, reliable, and stress-free.
ExchangeSavvy’s GUI-driven migration worked seamlessly, even during our busiest period. The process was clear, reversible, and well-supported. A positive experience from start to finish.
Tyler
Monticello, The Thomas Jefferson Foundation
A superior product that saved us time.
ExchangeSavvy’s Public Folder Connector let us decommission old servers ahead of schedule. The interface was intuitive and support was top-tier. We evaluated other tools, but none matched ExchangeSavvy’s functionality and responsiveness.
Tom
Systems Administrator at a Large Financial Institution
Flawless execution and five-star support.
ExchangeSavvy’s team guided us through every step with clarity and confidence. The ability to roll back if needed, plus their responsive support, made the migration easy. We’d gladly recommend them.
Rohit
Senior Systems Engineer at Visiting Nurse Service of New York
Fast, simple, and on budget.
Microsoft’s migration process was overly complex, so we turned to ExchangeSavvy. The documentation and guidance were excellent and we finished ahead of schedule. A complicated task made easy.
Roger
Business Systems Analyst at Rodda’s
Lightweight tool, powerful results.
Our folder mapping exceeded Microsoft’s limits, but ExchangeSavvy handled it easily. It kept folders accessible, supported delta sync, and provided full control. The support was excellent and we’d recommend it anytime.
Parvinder
Technical Manager at Colt
Pricing and Plan Options
Transparent, scalable pricing built for collaboration at any scale.
Base
$
3,000
USD/Year ASP for
SharePoint Online Archiving – Base
- Includes 1 TB of storage
- Stub Policies to Reduce SharePoint Online Storage Consumption
- Stub Restore (individual and in bulk)
- Automatic deduplication and compression
- Fully indexed and searchable archives
- Immutable, encrypted storage
- Regional support: US, Canada, Europe
- White-glove management included
Add-On
$
175
USD/Year per 250 GB
ASP for SharePoint Online Archiving – Add-On Storage
- Includes everything in the Base Plan
- Expand storage as your data grows
- Same immutability and compliance features
- Simple scaling, no hidden fees or limits
ExchangeSavvy FAQs
Get answers to the most common questions about our data protection platform.
QHow does ExchangeSavvy's stubbing reduce than AvePoint or Veeam?
We support stubbing policies that align with your daily backup processing, which replaces your backed-up files with a tiny pointer file (a stub) that redirects file requests to the backup for retrieval. These stub files can be a few bytes in size and replace files of any size. This keeps data in its original location while reducing storage requirements in SharePoint, saving your organization money on storage costs. In most cases, a stubbing policy can serve as a self-funding backup strategy, leveraging SharePoint storage savings!
QCan ExchangeSavvy handle Teams-integrated SharePoint sites unlike CloudAlly or Backupify??
Yes, our solution is built to handle all facets of Teams, from backing up files stored in a Teams-integrated SharePoint group to all Teams Chats.
QWhat makes ExchangeSavvy compliant for SharePoint eDiscovery vs. Spanning or Dropsuite?
Cohesity Alta Saas Protection includes a complete eDiscovery solution. All data is on immutable storage and indexed immediately upon backup. Clients can perform Ad-hoc searches across some or all backed-up SaaS services. They can also create discovery cases, assign multiple users to case management, add various search results, and export case data to multiple targets for litigation.
QHow is stubbing in SharePoint Online different than using Microsoft Backup?
With Cohesity Alta SaaS Protection, your data never moves locations. Instead, a stub replaces the original file, reducing storage while maintaining access. Microsoft Backup moves data from SharePoint Online to an inaccessible location. There are costs to push it back if needed.
Stop Paying for What You Already Own.
You shouldn’t be paying Microsoft extra just to store your own history. Archive, stub, and secure it all with ExchangeSavvy.